Managing Events

Fotify allows you to manage your events through different statuses and provides various tools to control your event experience. This guide covers all aspects of event management.

Event Statuses

Events in Fotify move through four key statuses:

1. Upcoming

New events start in this status.

• Characteristics:

  • Event details can be edited

  • RSVP setup can be configured (if available in your plan)

  • Photo uploads are not yet enabled

  • Event countdown is visible

2. Live

The event is currently active and accepting photo uploads.

• Characteristics:

  • Photo uploads are enabled

  • Live carousel is available

  • RSVP responses are accepted (if enabled)

  • Limited editing of event details

3. Paused

The event is temporarily paused but can be resumed.

• Characteristics:

  • Photo uploads are temporarily disabled

  • Live carousel remains accessible but doesn't update

  • RSVP system is paused

  • Can be resumed to Live status

4. Finished

The event has ended and no longer accepts new photos.

• Characteristics:

  • Photo uploads are permanently disabled

  • Gallery remains accessible for the period specified in your event type

  • Final statistics are available

  • Bulk download available (if included in event type)

Managing Event Status

From Upcoming to Live

1. Go to the "Events" page in your dashboard

2. Find your Upcoming event

3. Click the "Start" button

4. Confirm when prompted

5. Your event status changes to Live, and guests can begin uploading photos

From Live to Paused

1. From the Events page, find your Live event

2. Click the "Pause" button

3. Confirm when prompted

4. Your event is now temporarily paused

From Paused to Live

1. From the Events page, find your Paused event

2. Click the "Resume" button

3. Confirm when prompted

4. Your event returns to Live status

From Live or Paused to Finished

1. From the Events page, find your Live or Paused event

2. Click the "Stop" button

3. Review the confirmation message carefully - this action cannot be undone

4. Confirm to permanently end the event

5. Your event changes to Finished status

Event Dashboard and Actions

From the Events page, you can access various actions through the event card or dropdown menu:

For All Events

• View Details: See complete event information

• Edit (Upcoming events only): Modify event settings

For Live Events

• Live Photos: Access the real-time photo carousel

• Album: View all approved photos

• QR Code: Get the upload QR code to share

• RSVP: Manage invitations and guests (if available)

For Finished Events

• Album: Access the complete photo collection

• Download: Get all photos as a ZIP file (if available)

• Live Photos: View the carousel (read-only)

• RSVP Stats: View final attendance figures

Editing Event Details

For Upcoming events:

1. Click the "Edit" button or pencil icon

2. You can modify:

   • Event name

   • Description

   • Event photo

   • Location

   • Date and time

   • Photo approval settings

3. Save your changes

Gallery Access Period

After an event is finished:

1. The photo gallery remains accessible based on your event type

2. You'll see a countdown indicating remaining gallery access days

3. You can still download photos during this period

4. After the access period expires, the gallery becomes inaccessible

Deleting an Event

You can only delete Upcoming events:

1. Go to the event's edit page

2. Scroll to the bottom

3. Click "Delete Event"

4. Confirm the deletion

5. This action cannot be undone and credits will not be refunded

Event Metrics

The Events page provides several metrics:

1. Total number of events by status

2. Photo counts for each event

3. Guest/RSVP statistics

4. Duration tracking for Live events

Event Sorting and Filtering

From the Events page, you can:

1. Switch between "Current & Upcoming" and "Past Events" tabs

2. Search for specific events

3. Sort events by various criteria

4. Navigate through pagination for multiple events

Best Practices

1. Plan Your Timeline: Be aware of duration limits for your event type

2. Monitor Activity: Check your Live events regularly

3. Communicate Changes: Let guests know if you pause or stop an event

4. Download Before Expiry: Ensure you download photos before gallery access expires

5. Consider Upgrades: If you need more time or features, explore upgrading