Getting Upload URL and QR Code

Enabling guests to upload photos is a key part of the Fotify experience. This guide covers how to generate, share, and manage upload links and QR codes.

Accessing the Upload Options

You can get the upload URL and QR code in several ways:

1. From the Event Card:

   • Locate your event on the Events page

   • Look for the QR code icon in the action buttons

   • Click the icon to open the sharing modal

2. From the Event Dropdown:

   • Click the "More" or three-dot menu on an event

   • Select "QR Code" from the dropdown options

3. From the Photos Page:

   • Navigate to the Photos section

   • Find your event

   • Click the QR code icon

The QR Code Modal

When you open the QR code sharing modal, you'll see:

1. QR Code Display: A large, clear QR code optimized for scanning

2. Upload URL: The direct link that guests can use

3. Sharing Options:

   • Copy Link: Copies the URL to your clipboard

   • Print QR Code: Opens a printer-friendly page

   • Download QR Code: Saves the QR image for digital sharing

Sharing the QR Code

At Physical Events

1. Print and Display:

   • Use the print option to create high-quality printouts

   • Place QR codes at:

     • Entry points

     • Table centerpieces

     • Near photo booths

     • On event programs

   • Include brief instructions: "Scan to upload your photos!"

2. Digital Displays:

   • Show the QR code on screens throughout the venue

   • Include it in slideshow presentations

   • Display periodically on the live carousel (happens automatically)

For Virtual/Hybrid Events

1. Digital Sharing:

   • Download the QR code image

   • Share in digital invitations

   • Include in email communications

   • Post on event websites or social media

   • Share in messaging apps

2. Direct Link Sharing:

   • Copy the upload URL

   • Share via email, text, or messaging apps

   • Include in digital event materials

Guest Experience

When guests access the upload URL or scan the QR code:

1. They'll see a mobile-friendly upload page

2. They can select photos from their device

3. Add an optional name (author)

4. Include an optional message

5. Submit the photo

6. Receive confirmation of successful upload

QR Code Features

Fotify's QR codes include:

1. High Contrast: Easy to scan in various lighting conditions

2. Error Correction: Works even if partially obscured or damaged

3. Embedded Event Info: Opens directly to the correct event

4. Language Detection: Attempts to match guest language preferences

5. Automatic Display: Periodically shows on the live carousel

Managing Upload Access

Upload access is controlled by your event status:

1. Upcoming: Upload URL is not active

2. Live: Full upload access enabled

3. Paused: Uploads temporarily disabled

4. Finished: Uploads permanently disabled

The QR code and URL remain the same throughout the event's lifecycle, but their functionality changes based on status.

URL/QR Code Security

The upload URL includes:

1. A unique identifier for your event

2. Security validations to prevent unauthorized use

3. Status checking to enforce event rules

4. Secure transmission of photos

Testing Before Your Event

Always test your QR code before the event:

1. Scan with different devices

2. Try different lighting conditions

3. Verify the upload process works

4. Check that photos appear in your moderation queue or live carousel

Monitoring Usage

During your event, you can monitor upload activity:

1. Check the photo count in your event dashboard

2. Review the moderation queue (if enabled)

3. Watch the live carousel for new content

Photo Upload Limitations

Be aware of these limitations based on event type:

Event Type	Maximum Photos	Auto-Approval
Free	50	Optional
Basic	200	Optional
Celebration	Unlimited	Optional
Premium	Unlimited	Optional

The system will display appropriate messages to guests when limits are reached.

Best Practices

1. Provide Context: Include brief instructions with the QR code

2. Test Thoroughly: Scan the code with multiple devices before your event

3. Have Backup Options: Share both QR code and direct URL

4. Consider Visibility: Ensure QR codes are large enough and well-lit

5. Monitor Activity: Check uploads periodically during your event